Abstract Presentation Guidelines

Presentation Guidelines

If you are participating as either a speaker or poster presenter for Blood 2026, please read through the information below. If you have any queries, please contact blood@theconferencecompany.com.  

Registration

All presenting authors (oral and poster) will be required to register for the Conference in order to ensure their abstract(s) is included in the final program. Conference registrations are available now.  Register Here.

In order to ensure your abstract is included in the program, the presenting author needs to have registered by 31 August 2026. Otherwise, your presentation may be removed from the program.

If you decide to withdraw your abstract, please advise us via email as soon as possible so that the program can be adjusted accordingly.

Oral Guidelines

Please allow at least 3-4 minutes within your presentation time for questions at the end. 

You will be sent an upload link closer to the conference to upload your presentation slides, or you will need to bring your presentation on a USB to the Speaker Preparation Room at least 3 hours before your presentation. 

As a backup we recommend you have access to your presentation and any embedded video / audio files a device you bring with you. 

Your allocated room for presentation will be available in the Conference App and program - please be in your session room at least 15 minutes prior to the start of the session and introduce yourself to the session chairs. 

Slide Setup

Please save your slide setup in 16:9 ratio (widescreen) to fit the projection being used.  A template powerpoint slide is available here.

Speaker Preparation Room

The Speakers Preparation Room is located in Room 510 and will be open at the following times: 

Sun 18 Oct         0730-1730 
Mon 19 Oct       0730-1630 
Tue 20 Oct         0730-1630 
Wed 21 Oct       0800-1100 

Poster Guidelines

Poster Set up and Display in the Exhibition Hall 

  • Posters will be on display in the Exhibition Hall from 1100hrs, Sunday 18 October to 1900hrs, Monday 19 October.
  • You are required to hang your poster between 0800 and 1100 on Sunday 18 October.
  • You will be provided your poster board number 2 weeks before the Conference. You do not need to print your poster number on your poster.
  • There is a dedicated poster wine and cheese session on Monday 19 October from 1730 - 1900hrs and all authors are encouraged to be at their poster during this time.
  • All authors are responsible for removing their posters from the exhibition hall. All posters must be removed at the end of the Poster Wine and Cheese at 1900hrs Monday 19 October. Poster boards will be removed that night, and all uncollected posters will be destroyed. 

Poster Size - A0 

  • Each poster is limited in size to A0 (841mm wide x 1189mm high). Portrait orientation is required. Nothing larger can be accommodated. Failure to adhere to this size may result in your poster being removed from display.
  • Poster boards will be Velcro compatible. You should only attach the hook (rough scratchy side) to your poster, which will adhere to the poster board. Do not use the loop (soft fuzzy side). 

Poster Printing Options 

  • The presenting author is responsible for bringing and printing their own poster/s.
  • Here is a local print company you may reach out to: Auckland Print Shop (77A Victoria Street West) – approximately 5 minutes' walk from NZICC

Guidelines for Poster Presentation 

The poster should be self-explanatory, so that you are free to supplement and discuss particular points raised by viewers.  Remember that your material/illustrations will be viewed from distances of one metre or more.  Lettering should be as large as possible and preferably in bold type. 

  • INITIAL SKETCH. Plan your poster early. Focus your attention on a few key points. Try various styles of data presentation to achieve clarity and simplicity. Does the use of colour help? What needs to be expressed in words?
  • ROUGH LAYOUT. Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size. Draw rough graphs and tables. This will give you an idea of proportions and balance.
  • BALANCE. The figures and tables ought to cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit text, but keep it brief. The poster should be understandable without oral explanation.
  • TYPOGRAPHY. Avoid abbreviations, acronyms and jargon. Use a consistent type-style throughout. Use large type, for example HELVETICA. A 22mm x 30mm sheet photo statically enlarged 50% makes text readable from 1.5 metres.
  • MOVEMENT. The movement (pathway) of the eye over the poster ought to be natural (down columns and along rows). Size attracts attention. Arrows, hands, numbers and symbols can clarify sequence.
  • SIMPLICITY. Do not overload the poster. More material may mean less communication. Ask yourself, what do I want the viewer to remember?
  • FINAL LAYOUT. The artwork is complete. The text and tables are typed but not necessarily enlarged to full size. Now ask - "Is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is the pathway through the poster clear?" 

PDF Posters for the online the Conference App 

We encourage all poster presenters to upload the final version of their poster as a PDF for inclusion in the app. 

  • To be included in the app, your PDF poster must be uploaded via the online poster portal by 16 October. A personalised link to upload your poster will be provided in due time. 

If you have any queries please contact The Conference Company via email.